Send and Receive
Faxes at Your PC
Remember the days when small
offices were considered "with-it" if they had a fax machine? Well, sorry to say
it, Mr. Fax-man, but you're now considered old news. You've been replaced by desktop
faxing.
Think about it. Sending faxes manually can be rather inefficient. You have to print out
a document, walk over to the fax machine, dial a number, and wait for a successful
transmission. If you take the number of faxes your business sends in a year and multiply
this by the time it takes to complete the fax, you're losing a lot of valuable time.
Now, with Microsoft Fax Service—which comes in Microsoft
BackOffice® Small Business Server—you can provide desktop
faxing to all of the clients on your network. Right from the desktop, users can send a
document they just created in word, or scanned into their machine with a scanner, to a fax
machine. All they need to do is specify a customer, enter their phone number, and they can
send it through the server without leaving their desk.
Administering the Fax Service is a breeze. When you install Small Business Server with
Microsoft Fax Service, it installs any fax modems it finds on your PCs and enables then to
send and receive faxes. You have the option of controlling user access to fax services,
changing how received faxes are handled, instantly routing incoming faxes, creating
automatically generated cover pages, and more.
If you're not convinced, please allow us to get scientific. The average time it takes
to print out a document, walk to the fax machine, dial the number, and wait for successful
transmission is approximately 10 minutes. If you send about 750 faxes a year, that's 7,500
minutes, which is approximately 125 hours. 125 valuable hours spent just waiting for the
fax to go through.
With a desktop fax, you and your employees can work much more efficiently—put
those 125 extra hours to good use—and suffer less distraction by centralizing the
majority of communications through their desktop PC.
