Ease
of Use
Paperless Office features user-friendly
icons, tool-bar convenience and drag & drop simplicity, making document management
easier than ever before. Pull-down menus and on-line help functions give anyone in the
organization the ability to use PaperlessOffice. Users can click a mouse on a toolbar
button to scan, fax, e-mail, annotate and print documents, doing more in less time than
ever imagined.
Architecture
Paperless Office is built around a high-speed
32-bit industry standard SQL database engine. Developing powerful, sophisticated, custom
applications is quick and easy, using Application Generation. The system includes a
standard SQL report-writer to create custom reports. Other software tools and utilities
are included to help System Administrators and Managers administer, manage, and tune the
system, as is typically desired with large database configurations. A client/server
architecture design is used throughout the system not just for database functions, but all
aspects of document and image processing. This provides a truly scaleable system,
configurable from single user, through departmental applications, all the way to
enterprise-wide systems. This architecture allows growing incrementally as required, in
the most economical manner.
Production
Document Capture (Step by Step tutorial here)
PaperlessOffice is a production-level
document capture application that integrates high-performance batch scanning, image
processing, Optical Character Recognition (OCR), and document indexing into a single
package that significantly lowers the cost of capturing documents. In most production
imaging systems today, document capture is far more expensive than it should be. Scanners
frequently run at half their rated speed or less, indexing is slow and cumbersome, and
rescan queues are little more than an afterthought. The result? Too many scanners, scanner
operators, and indexers driving up the cost of the entire system and lengthening payback
periods by months or years. PaperlessOffice is designed to change all that. From
initial scanning, through OCR and indexing, all the way to final release of the document
to long-term storage or workflow, PaperlessOffice uses advanced technology to
manage and streamline the entire input process. By combining rated-speed scanning with
indexing assists such as zonal OCR and bar code recognition, and at mainframe levels of
reliability and error recovery, PaperlessOffice is the ideal component application
for any production imaging system. PaperlessOffice offers the widest array of
document capture options in its class. PaperlessOffice supports Object Linking and
Embedding - OLE allowing the capture of word processing documents, spreadsheets,
Computer-Aided Drafting - CAD drawings, facsimiles, e-mail, graphics, photos, video, and
audio, etc., directly into PaperlessOffice. Scan templates can be created for common
documents allowing users to easily select all the parameters for common documents with a
single click of a mouse button. Sophisticated batch management allows document processing
to be controlled and performed by many people in multiple departments, with a minimum of
equipment. Features such as automatic lead page sensing make the largest document
processing tasks as easy to manage as the smallest.
Scalability
PaperlessOffice is designed to be highly
scalable. It provides cost-effective capture for mid-size installations but can be easily
expanded to provide robust, high-performance capture for large-scale operations that
capture 100,000 pages a day or more. PaperlessOffice's internal workflow queues are the
key to its scalability. Scanned documents are routed automatically from station to station
and are load balanced at each step. For example, a single high-speed scanner can be
feeding three or four index stations, and each index station's queue will always be kept
full. Precise status is maintained at all times for each batch, for each document within
the batch, and for each page within the document. This status allows batches to be
suspended, restarted, rerouted, or requeued at any time.
Network Independence
PaperlessOffice is designed to run on most
standard local area networks, including Novell NetWare (3.x, 4.x), Windows NT Server, UNIX
and Windows 95/98 peer-to-peer. In general, PaperlessOffice can be used with any
server that can be mapped as a drive letter to a Windows client. Because PaperlessOffice
uses a distributed file system architecture, it is also independent of network protocol.
It can work with IPX/SPX, TCP/IP, NetBios, or any other protocol that is currently in use
on the network.
